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Required Compliance Forms


The following forms will assist you in completing your company files. These are sample forms and many of them may be modified to accommodate your company’s needs.
  • D = DRIVER FILES
  • V = VEHICLE FILES
  • O = OFFICE FILES
  • M = MECHANIC EMPLOYEE FILES
 FORM NAMEREGULATION CODEOCCURS
DDRIVER QUALIFICATION CHECKLIST  
DAPPLICATION FOR EMPLOYMENT PDF/13mb49 CFR 391.21NEW EMP
DINQUIRY TO PREVIOUS EMPLOYERS PDF/2mb49 CFR 391.23(a) (2) & (c)3YRS
DINQUIRY TO STATE AGENCIES49 CFR 391.23(a) (1) & (b)3YRS
DANNUAL REVIEW OF DRIVING RECORD49 CFR 391.251YR
DANNUAL DRIVER’S CERTIFICATION OF VIOLATIONS49 CFR 391.271YR
DDRIVER’S ROAD TEST CERTIFICATE OR EQUIVALENT49 CFR 391.31NEW EMP
DMEDICAL EXAMINER’S CERTIFICATE49 CFR 391.432 YRS
OHRS OF SERVICE FORM/ FIRST OR INTERMITTENT DRIVERS49 CFR 395.8(j) (2)AS NEEDED
DDRIVER’S DAILY LOG49 CFR 395.8DAILY
OSUMMARY OF HOURS WORKED AND HOURS AVAILABLEOPTIONALDAILY
ODRIVER OFF DUTY LETTER FOR LUNCH OR BREAK49 CFR 395.3 (GUIDANCE Q.9)AS NEEDED
ODRIVER’S TIME RECORD (100 OR 150 MILES EXEMPTIONS)49 CFR 395.1(e)DAILY
VDRIVER’S VEHICLE INSPECTION REPORT49 CFR 396.11DAILY
VVEHICLE SERVICE DUE STATUS REPORT49 CFR 396.3AS NEEDED
VINSPECTION, REPAIR & MAINTAINCE RECORD49 CFR 396.3AS NEEDED
OMULTIPLE EMPLOYER DRIVER CHECKLIST49 CFR 390.5NEW EMP

DOT Mechanic Certification

Mechanics must be certified to perform Annual Vehicle Inspections. (49 CFR 396.19)
The following forms will assist certification.
MAPPENDIX G - MINIMUM PERIODIC INSPECTION STANDARDS49 CFR 396.19(a) (1)
MINSPECTOR QUALIFICATIONS CERTIFICATION49 CFR 396.19
MBRAKE INSPECTOR QUALIFICATIONS CERTIFICATION49 CFR 396.25
VANNUAL VEHICLE INSPECTION RECORD49 CFR 396.21

Safety Audit Information Forms