The following forms will assist you in completing your company files. These are sample forms and many of them may be modified to accommodate your company’s needs.
- D = DRIVER FILES
- V = VEHICLE FILES
- O = OFFICE FILES
- M = MECHANIC EMPLOYEE FILES
FORM NAMEREGULATION CODEOCCURS
D - DRIVER QUALIFICATION CHECKLIST
D - APPLICATION FOR EMPLOYMENT PDF/13mb | 49 CFR 391.21 | NEW EMP
D - INQUIRY TO PREVIOUS EMPLOYERS PDF/2mb | 49 CFR 391.23(a) (2) & (c) | 3YRS
D - INQUIRY TO STATE AGENCIES | 49 CFR 391.23(a) (1) & (b) | 3YRS
D - ANNUAL REVIEW OF DRIVING RECORD | 49 CFR 391.25 | 1YR
D - ANNUAL DRIVER’S CERTIFICATION OF VIOLATIONS | 49 CFR 391.27 | 1YR
D - DRIVER’S ROAD TEST CERTIFICATE OR EQUIVALENT | 49 CFR 391.31 | NEW EMP
O - HRS OF SERVICE FORM/ FIRST OR INTERMITTENT DRIVERS | 49 CFR 395.8(j) (2) | AS NEEDED
D - DRIVER’S DAILY LOG | 49 CFR 395.8 | DAILY
O - SUMMARY OF HOURS WORKED AND HOURS AVAILABLE | OPTIONAL DAILY
O - DRIVER OFF DUTY LETTER FOR LUNCH OR BREAK | 49 CFR 395.3 (GUIDANCE Q.9) | AS NEEDED
O - DRIVER’S TIME RECORD (100 OR 150 MILES EXEMPTIONS) | 49 CFR 395.1(e) | DAILY
V - DRIVER’S VEHICLE INSPECTION REPORT | 49 CFR 396.11 | DAILY
V - VEHICLE SERVICE DUE STATUS REPORT | 49 CFR 396.3 | AS NEEDED
V - INSPECTION, REPAIR & MAINTAINCE RECORD | 49 CFR 396.3 | AS NEEDED
O - MULTIPLE EMPLOYER DRIVER CHECKLIST | 49 CFR 390.5 | NEW EMP
DOT Mechanic Certification
Mechanics must be certified to perform Annual Vehicle Inspections. (49 CFR 396.19)
The following forms will assist certification.
M - APPENDIX G - MINIMUM PERIODIC INSPECTION STANDARDS | 49 CFR 396.19(a) (1)
M - INSPECTOR QUALIFICATIONS CERTIFICATION | 49 CFR 396.19
M - BRAKE INSPECTOR QUALIFICATIONS CERTIFICATION | 49 CFR 396.25
V - ANNUAL VEHICLE INSPECTION RECORD | 49 CFR 396.21
Safety Audit Information Forms
- SAFETY AUDIT INFORMATION FORM PDF/53kb
- SAFETY AUDIT GUIDE SHEET PDF/32kb
- ANNUAL CERTIFICATE OF VIOLATIONS AND REVIEW OF DRIVING RECORD FORM PDF/17kb
- ACCIDENT REGISTER PDF/12kb
- VEHICLE INSPECTOR AND BRAKE INSPECTOR QUALIFICATION FORM PDF/12kb
- DRIVER’S VEHICLE INSPECTION REPORT PDF/21kb
- BUS DRIVER’S VEHICLE INSPECTION REPORT PDF/35kb
- RANDOM TESTING DOCUMENTATION FORM PDF/66kb
- POST ACCIDENT TESTING REGULATIONS PDF/15kb
- EMPLOYEE HAZ-MAT TRAINING RECORD PDF/17kb
- HANDOUT FOR FAILED SAFETY AUDIT NE SA CAP TEMPLATE 2012 PDF/489kb
- HANDOUT FOR FAILED SAFETY AUDIT NE EA CAP TEMPLATE 2012 PDF/276kb